Thames Gymnastics Child Safe Policy

1. Purpose of This Policy

This policy explains how we:

• safeguard children attending Thames Gymnastics

• prevent and respond to safeguarding concerns

• ensure staff and volunteers understand their responsibilities

• maintain a safe physical and emotional environment

This policy applies to all children, parents/guardians, staff, volunteers, and visitors.

2. Our Commitment to Child Safety

We are committed to:

• creating a safe and supportive environment

• treating every child with dignity and respect

• taking all safeguarding concerns seriously

• responding promptly and appropriately

• working within UK safeguarding frameworks

3. Legal Framework

This policy is based on:

• Children Act 1989 & 2004

• Working Together to Safeguard Children (2018)

• Keeping Children Safe in Out-of-School Settings Guidance (DfE)

• UK GDPR and Data Protection Act 2018

4. Staff Responsibilities

Staff members at Thames Gymnastics:

• Are responsible for maintaining a safe training environment.

• Will take all reasonable steps to protect children from harm.

• Will act promptly on any safeguarding concern raised by a child, parent, or observer.

• Will follow proper procedures if we believe a child is at risk.

If additional staff or volunteers are added in the future, they will be required to:

• complete safeguarding training

• undergo an Enhanced DBS check

• follow this policy and all safety procedures

5. Code of Conduct

All staff, volunteers, and adults interacting with children must:

• act as positive role models

• maintain appropriate professional boundaries

• never use physical punishment, intimidation, or degrading language

• avoid being alone with a child when possible

• avoid unnecessary physical contact

Physical support may occur only when required for safety or skill instruction and will always be:

• minimal

• appropriate

• explained to the child beforehand

6. Photography and Media

• Photos or videos of children will not be taken or shared without explicit, opt-in consent from a parent or guardian.

• Children will never be named publicly in any marketing materials.

• Parents may withdraw consent at any time.

7. Safe Training Environment

We take reasonable steps to ensure:

• equipment is inspected and maintained

• mats and apparatus are appropriate for the age group

• the training area is clean, safe, and free from hazards

• ratios are appropriate for supervision and safety

Parents are expected to:

• provide accurate medical information

• follow safety instructions

• ensure children arrive and are collected promptly

8. Responding to Concerns

If a safeguarding concern arises:

1. It will be taken seriously and recorded.

2. Parents/guardians will be informed unless doing so would increase risk.

3. Concern will be escalated to local safeguarding authorities if necessary.

Emergency risk or immediate danger will be reported to:

• Police: 999

• Local Authority Children’s Services